TOWN OF RUTLAND
Board members present: Stanley Rhodes III, Steven Hawley, James Hall and Joe Dicton Jr.
The Meeting opened at 6:50 P.M. with the pledge of allegiance.
Mr. Hall made a motion to accept the minutes of April 26, 2011 with changes. Mr. Dicton made a second to the motion. The motion passed unanimously.
Recreation Commission: Mr. Jode Hall reported:
Responding to a question from Mr. Jim Hall, Mr. Jode Hall said the school would like the pool open by the third week in June.
Mr. Rhodes reminded Mr. Hall that the Recreation Committee needs to hold a reorganization meeting. Mr. Hall said he is aware of the fact.
Mr. Dicton asked Mr. Hall to have a tree near the pool taken down. Mr. Hall said he would take care of the tree.
Questions from the floor:
Town resident Irene Hathaway, event organizer, met with the Board and explained the various activities her committee has planned for celebrating the town’s 250th birthday. Ms. Hathaway said there are over 20 individuals working on the project.
Ms. Hathaway said the event would take place Monday July 4th from 10:00 A.M. to 4:00 P.M. at the Mill Village Chapel. Ms. Hathaway said the Town would have to provide CV with insurance coverage because CV has agreed to allow individuals to park on CV property.
Ms. Hathaway said there would be displays inside the chapel and activities outside. Ms. Hathaway explained all of the events to be presented and the various participants involved in putting on the event.
Ms. Hathaway requested funding or support for the following items:
1) $1000.00 for Mr. Scott Switzer to make a 10 to 15 minute DVD featuring town senior citizens and old photos, she said the DVD’s would be sold at the event.
2) Advertising budget $2,400.00
3) Food budget $2,000.00
Mr. Rhodes expressed a concern for the possible need to shuttle people for the Fire Station to the Chapel if there is not enough room to park at the chapel. Mr. Fred Nicholson, event organizer, said there is plenty of parking on the adjacent CV lot.
Ms. Hathaway requested a total budget of just over $6,000.00
Mr. Rhodes said the Board could split the expense over this year’s General Budget and the General Budget to begin after June. He said the Board could take $3,000.00 out this year’s budget and $3,000.00 from the new budget.
Mr. Rhodes asked if Ms. Hathaway if she has discussed insurance with the Chapel’s directors. Ms. Hathaway said it hasn’t been mentioned. Mr. William Matteson, event organizer, said the Town would have to provide the Chapel with a certificate for coverage.
Mr. Nicholson said the 4th of July is just the kick off. He said there would be summer long events. He cited planned events by the Town Fire Department, Town School, the Town Boy Scouts, senior ice cream social and the Rutland Rail Museum.
Mr. Nicholson said the group is going to try to include the towns of Proctor, West Rutland and Rutland City in the events. Ms. Hathaway said her involvement would end July 4th.
Board members said they support the group’s plans and Mr. Rhodes told Ms. Hathaway to submit bills to Ms. Hyjek for expenses.
Mr. Nicholson told the Board the group also plans to bury a time capsule and he requested ideas for items to include from anyone interested.
Solid Waste Alliance Communities & Rutland Transportation Council: Mr. Shields reported:
1) There was good participation in the recent household hazardous waste collection. Mr. Shields said 48 residents participated.
2) The state did not receive federal funding for the proposed western rail corridor plan.
3) He told the Board that shortly the manufactures of mercury bulbs would have to cover the cost of disposal.
Mr. Hall moved at 7:30 PM to go into executive session to discuss roof repairs contract at the Fire Stations with Mr. Savage. Mr. Hawley made a second to the motion. The motion passed unanimously. Mr. Rhodes declared the executive session over at 7:50 PM.
Mr. Rhodes said Mr. Savage would contact the Town the following day. The Board took no action.
Town Clerk & Treasurer: Ms. Marie Hyjek reported:
1) Ms. Hyjek presented a tobacco license request from K-Mart for Board consideration. Mr. Rhodes asked Ms. Hyjek if Chief Sly had seen the application. Ms. Hyjek said the chief had seen the application and did not have any concerns.
Regional Planning Commission Mr. Fred Nicholson reported:
1) Mr. Nicholson said the Regional Planning Commission Byway Committee met and worked on bylaws on May 5th and that a second meeting is scheduled for June 23rd.
Road Commissioner: Mr. Byron Hathaway reported:
1) The Town road crew picked up two dump truck loads of stuff, which was disposed at Hubbard’s. He said the crew also picked up another load of green-up bags that had been left along the edge of the road.
2) Mr. Hathaway and the Board discussed the Town’s highway access permit process. Mr. Hathaway and Mr. Zingale will make a new permit application.
3) Informed the Board of a recent road cut on Susan Lane by a contractor repairing a broken waterline. Mr. Hathaway said the same area was repaired about four years ago. Mr. Hathaway said the contractor should have sleeved the line so the line could have been removed without having to cut the pavement.
4) Mr. Hathaway requested he be allowed to spend $30,000.00 of his fund balance to begin to prepare roads for future paving. He said the proposed expenditure is part of his over all plan to do road construction a year prior to paving, so that the road is ready in the spring for paving. The Board discussed the matter with Mr. Hathaway. Mr. Rhodes cited the fact that the Highway budget is the only budget that can be rolled over to a new budget. Mr. Hall moved to allow Byron to get into his construction preparation for paving directly with the $30,000.00 he has earmarked for that purpose. Mr. Hawley made a second to motion. Mr. Rhodes questioned if the planned work would be mostly machinery time. Mr. Hathaway said expenses would be for culvers, material and gravel. The motion passed unanimously.
Mr. Matteson asked the Board if the stop sign on Cop John Drive could be removed and a stop sign added to Holiday Drive. The Board, Mr. Matteson, Mr. Hathaway and Mr. Zingale discussed the matter. The Board did not take any action on the request. Mr. Rhodes citied the fact all the recent studies for the proposed Farrell Road slip lane were done with the stop signs in their present location and to move the signs now could affect the effort to get the slip lane.
Fire Chief: Joseph Denardo reported:
1. Submitted a report outlining the schedule of events for the replacement of the McKinley Ave. tanker truck. Mr. Rhodes cited the fact that the bid opening would take place at a regular Board meeting on June 15th.
2. The Chief, Mr. Rhodes and Mr. Dicton discussed various issues associated with the truck purchase. Mr. Rhodes said he does not want to buy a truck form Florida or a location a distance from Vermont.
3. Informed the Board he plans to purchase two new gas meters at a cost $1,895.00 total.
4. The Chief informed the Board he plans to work with Rutland Plywood to gain access to Otter Creek for a station to draft water from the river.
Town Administrator: Mr. Joseph Zingale reported:
1) Submitted a request from the Town Board of Listers for a 30-day extension for filing the Grand List with the Town Clerk. The Board discussed the matter and Mr. Hawley moved to grant the Tow Listers 30 days to file the Grand List. Mr. Hall made a second to the motion. The motion passed unanimously.
2) Informed the Board he plans to schedule a meeting with Information and Visualization Services in an effort to complete the Town map index book.
3) Informed the Board that on May 23rd the Town of Proctor Select Board will discuss, with the Rutland County Sheriff, four-wheeler and all terrain vehicle problems on private land, located off the end of Cain Street. Mr. Zingale cited the fact that the vehicles, which are a problem for the Town of Proctor, are trashing land owned by the Town of Rutland in West Rutland. Mr. Rhodes said he and Mr. Hawley, as the Intermunicipal Committee would attend the Proctor meeting.
4) Reported he was unable to locate a dog waste-composting container for Northwood Park. The Board discussed the matter and Mr. Dicton said the Board should hold off on placing composting stations until after the new signs are put up directing individuals to pick up after their dogs. Mr. Rhodes said there are many individuals walking their dogs at Northwood Park.
Mr. Hawley moved to make Mr. Shields the Town Representative to SWAC and Mr. Nicholson as the alternate representative.
Planning Commission: Mr. William Matteson reported:
1) Reported the Commission had met with Rutland Plywood representative, Mr. Dennis Carroll, regarding Rutland Plywood’s plan for co-power generation. Mr. Matteson said there would not be any increase emission from the proposed project. He said Rutland Plywood would burn wood to generate steam and make electricity and that any excess power would be sold to CV.
2) Informed the Board that a CVPS Representative will soon meet with the Planning Commission in order to explain their new Smart Grid technology.
Police Department: Chief John Sly reported:
Mr. Rhodes informed the Board that he had an envelope on his desk from Town Police Captain Mr. John Paul Faignant, which contained a letter to the State’ two Senators (Leahy and Sanders), requesting funding for the construction of a new Town Police Station to be built on the site with the Center Rutland Fire Station.
Mr. Hall read the letter. Mr. Rhodes and Mr. Denardo said they were unaware of the letter. Both Mr. Hall and Mr. Hawley indicated they do not feel the Town presently needs a police facility. Mr. Rhodes said he does not even want to discuss the topic. Mr. Dicton said the town is working fine with what we have now. He said possibly in the future the Town might consider the proposal.
The Board discussed a proposed $18,662.00 flow restoration agreement with Watershed Consulting Associates. Mr. Rhodes cited the fact the Board had previously authorized $2,000.00 The Board took no action.
The Board discussed the new US Army Reserve Center sign located off the Post Road. Mr. Rhodes said the sign should say Rutland Town not just Rutland. Mr. Hall moved for Mr. Zingale to contact the reserves and make them aware of the Town’s request. Mr. Dicton made a second to the motion. The motion passed unanimously.
Mr. Hawley made a motion to adjourn at 9:32 P.M. Mr. Hall made a second to the motion. The motion passed unanimously.