TOWN OF RUTLAND
Board members present: Stanley Rhodes III, Steve Hawley, Jim Hall, John Paul Faignant and Joe Dicton
The Meeting opened at 6:50 P.M.
All rose for The Pledge of Allegiance to the United States Flag.
Mr. Rhodes, on behalf of the Board, apologized to Town Clerk & Treasurer Ms. Marie Hyjek for the last meeting in which she was spoken and directed at inappropriately and should not have been. He said it is not the policy of the Board or a reflection or attitude of the Board. He asked Ms. Hyjek to accept the Board’s apology.
Mr. Faignant moved to go into executive session to discuss personnel. Mr. Hawley made a second to the motion. The motion passed unanimously. The Board came out of executive session at 7:50 P.M.
The Board reviewed the 4-10-12 minutes. Mr. Hall moved to approve the 4-10-12 minutes with changes. Mr. Hawley made a second to the motion. The motion passed unanimously.
Town Clerk & Treasurer: Ms. Marie Hyjek reported:
Mr. Rhodes said Chief John Sly had checked both the East Restaurant LLC and the Holiday Inn’s request and has no concerns. Mr. Hall moved to approve the licenses for East Restaurant LLC and the Holiday Inn. Mr. Dicton made a second to the motion. The motion passed unanimously.
Mr. Rhodes read correspondence from the Vermont League of Cities & Towns (VLCT) Retirement Office regarding extending retirement group “C” to all Highway department employees. Mr. Rhodes discussed the correspondence with Ms. Hyjek. Mr. Faignant moved to sign the document from the Vermont Municipal Retirement office. Mr. Hall made a second to the motion. The motion passed unanimously.
Solid Waste Alliance Communities & Rutland Transportation Council: Mr. Shields reported:
Mr. Hawley asked if the Town puts a notice in the Newspaper. Mr. Rhodes said the Town puts a notice in the paper and Ms. Hyjek said she does not put a notice in the paper. Mr. Rhodes said SWAC puts the notice in the paper.
Mr. Hawley suggested the notice be placed in the paper earlier in the year so people are aware of the event. Mr. Hawley said the notice should be put in the paper in March. Mr. Shields said a notice was in Sam’s Good News in March.
Regional Planning Commission Mr. Fred Nicholson reported:
Police Department: Chief John Sly reported:
Recreation Director: Mike Rowe reported:
1. Told the Board the new maintenance guy is doing a fantastic job.
Town Administrator: Mr. Joseph Zingale reported:
Reported he and Mr.
Hathaway and Mr. Shields recently attended a meeting at the RRPC regarding
possible funding to study the proposed south end service road.
Mr. Zingale told the Board he introduced a new road extension to the concept. Mr. Zingale said he has proposed extending a road from Park Street (in the City of Rutland) to the proposed south end service road.
Mr. Zingale said he believes Rutland City Mayor Christopher Louras and Mr. Joe Segale, from VTrans, like the idea and believe it has merit. Mr. Zingale said there could be up to $25,000.00 available to study the proposed service road.
Mr. Zingale told the Board he thinks the group may have the cart in front of the horse since it plans to consider traffic issues before determining whether the road can be built. Mr. Nicholson said Ms. Susan Schreibman, Acting Director of the Rutland Regional Planning Commission, has assured him that the RFP will emphasize a route and any problems with the route.
2. Informed the Board that he has A1 Sewer & Drain service cleaning Town Sewer lines. Mr. Zingale said A1 began cleaning on Quality Lane. Mr. Zingale said it could cost upwards of $10,000.00 to clean all of the Town’s sewer lines.
Mr. Faignant told the Board he took the liberty to reach out to counsel, after receiving approval from the Chairman, for the Board to get the personnel manual that had been previously reviewed in the 07-08 time frame.
He said the draft manual has to be brought up to date and made current. Mr. Faignant moved to send the manual back to the Town attorney asking him to make it current and write it so it applies to everybody who receives a check from the Town. Mr. Dicton made a second to the motion. Mr. Faignant said we are looking to get uniform policies in place that would govern everybody that is considered a Town employee. Mr. Faignant said he would check to see that it would cover everybody from the top on down to the fire department. Including everybody that receives a check form the Town as an employee. Mr. Rhodes asked if it would apply to part-time employees. Mr. Faignant said it would apply to everybody.
Mr. Faignant said the manual would give everybody a nice outline and a map of how things should flow and what happens in certain circumstances. Mr. Faignant said it would apply to elected and non-elected employees. The motion passed unanimously.
Planning Commission: William Matteson:
Town Road Commissioner: Mr. Byron Hathaway reported:
Mr. Dicton moved to go into executive session at 9:14 P.M to discuss a personnel matter with the Police Chief, Mr. Sly. Mr. Hawley made a second to the motion. The motion passed unanimously.
The Board came out of executive session at 9:56 P.M.
Mr. Hall made a motion to bring the Sheriff’s Department on for 26 hours of speed coverage. Mr. Hawley made a second to the motion. The motion passed unanimously. The Board requested Chief Sly provide more daytime coverage and ticket production. His hours will be 20 hours for days and 20 hours for evenings. The Board will review the matter in two months.
Mr. Hall moved to close the meeting at 10:04 P.M. Mr. Faignant made a second to the motion. The motion passed unanimously.