TOWN OF RUTLAND
March 17, 2009
Board members present: Joe Dicton, James Hall, Stanley Rhodes III and Joshua Terenzini.
The Meeting opened at 6:30 P.M. The Board signed orders for twenty-six minutes.
The Board and those in attendance recited the pledge of allegiance.
Town Clerk Ms. Marie Hyjek opened the floor for nominations for Board Chairman. Town Administrator placed a phone call to Mr. Richard Del Bianco, who could not attend the meeting. Mr. Hall nominated Mr. Rhodes. Mr. Zingale told Mr. Del Bianco that Mr. Rhodes had been nominated for Board Chairman. Mr. Dicton made a second to the motion. The motion passed by a vote of 3 to 1. Mr. Terenzini voted in the negative.
Mr. Del Bianco nominated Jim Hall as Board Clerk for 2008-2009. Mr. Rhodes closed the nominations for Board Clerk. The motion passed by a vote of 4-0.
The Board reviewed the March 2, 2009 minutes. Mr. Hall moved to approve the minutes as corrected. Mr. Terenzini made a second to the motion. The motion passed unanimously.
Town Recreation Commission Chairman, Mr. Rick Del Bianco reported:
Mr. Terenzini cited the fact the league also plans to use Dewey Field, which is owned by the Board. Mr. Dicton asked if the league would be a Town league. Mr. Del Bianco said individuals from different towns would play in the league. Mr. Del Bianco said he does not know if any town residents will play in the league. Mr. Del Bianco said the league would run from May through August. He said they might do some weekend tournaments as a fundraiser. Mr. Del Bianco will speak to the School Board.
Mr. Dicton made a second to the motion. Mr. Rhodes and Mr. Del Bianco discussed how many hours per week Mr. Cassarino will work. Mr. Del Bianco said he would work between 30 to 40 hours per week. Mr. Rhodes reminded Mr. Del Bianco that the Board had previously been told the maintenance person would work 25 to 30 hours per week. The motion passed unanimously. The Board and Mr. Del Bianco discussed how much Mr. Cassarino would earn per hour. Mr. Terenzini moved to pay Mr. Jeff Cassarino $10.00 per hour for the maintenance position. Mr. Hall made a second to the motion.
Mr. Del Bianco said every year there is money left in the budget and when the Commission recommends a purchase the Select Board says no and send the money back to the taxpayers. Mr. Terenzini said the Commission should purchase one generator to go with the one pitching machine. The Board discussed how much money is in the Commission’s budget. Mr. Dicton asked if other nearby town have the equipment, which the Commission wants to purchase. Mr. Del Bianco said Proctor has machines and three playing fields. Mr. Del Bianco said the funds would come the athletic equipment budget. Ms. Hyjek said there is $5,400.00 in the athletic budget. Mr. Hall moved to purchase one new generator. Mr. Terenzini made a second to the motion. The motion passed unanimously.
The Board discussed the status of the proposed Zoning Regulations. Mr. Terenzini asked why the Chairman of the Planning Commission was not present. Mr. Zingale said Mr. Matteson was out of Town on business. Mr. Rhodes cited the fact the Board has held two public hearing as well as scheduling a discussion under old business on the Board’s agenda. Mr. Rhodes cited the fact no one was present to discuss the proposed regulations at the current meeting. The Board discussed their options as to how to proceed with the proposed zoning.
Mr. Terenzini suggested the Board send the regulations to a Board subcommittee. Mr. Rhodes said if substantial changes are made the regulations would go back to the Planning Commission for review before being sent back to the Select Board for consideration. Mr. Rhodes said the committee should have no more than one month to work on the regulations. Mr. Terenzini said the subcommittee should not include a planning commissioner.
Town Planning Commissioner, Mr. Richard Lloyd told the Board that he agrees with Mr. Terenzini’s suggestion to create a sub committee to review the regulations. Mr. Lloyd said there is a lot of cleaning up to do with the document. Mr. Lloyd said the document should be very basic and amendments added as they are needed. He said the current document is totally ridiculous. Mr. Dicton said he like Mr. Terenzini’s and said there should be a two-month time limit.
Mr. Rhodes and Mr. Hall said Mr. Zingale should work with and assist the committee. Mr. Terenzini said he would not serve on the committee because he is 100% against the proposed regulations. He said it would be hard to have an objective attitude when working on the document. Mr. Terenzini said if no one else wants to be on the committee he would be on the committee. Mr. Hall and Mr. Rhodes said they would serve on the review committee.
Mr. Rhodes said the committee would do its work then the Select Board would review the document before sending the regulations back to the Planning Commission. Mr. Terenzini moved for the Select Board to form a sub committee to include Stan Rhodes, Jim Hall and Joe Zingale with a two month time period to review the zoning document and make changes that seem fit to bring to the full Board two months from tonight. Mr. Hall made a second to the motion. Mr. Rhodes thanked Mr. Lloyd for attending the meeting. The motion passed unanimously.
Mr. Terenzini said the Board has heard from a few people that want the document and he said there is a majority of the community who do not understand what is in the document.
Town Representative to SWAC, Mr. Charlie Shields reported:
Town Representative to the Rutland Regional Transportation Council, Mr. Charlie Shields reported:
Town Representative to the Rutland Regional Planning Commission, Mr. Fred Nicholson reported:
Mr. Dicton said he wanted to make a statement for the minutes. Mr. Dicton said he is employed by CVPS and that anytime the Board has to consider voting regarding CVPS he will abstain from that particular item. Mr. Dicton requested his statement in written form. Mr. Zingale said he could get a copy of the minutes.
Mr. Nicholson said there might be Federal stimulus funds available in the next round of funding to fund some of the energy work being proposed by energy committees.
Mr. Nicholson and the Board discussed the Rutland Commons Act 250 permit approval.
Town Road Commissioner, Mr. Byron Hathaway reported:
Mr. Rhodes said the Highway Structures Grant application is for $15,351.00 and that the Class 2 paving application is for $216,200.00. Mr. Hall made a motion to apply for the two grants and to authorize Mr. Stan Rhodes Board Chairman to sign for the Board. Mr. Dicton made a second to the motion. The motion passed unanimously.
Mr. Hall & Mr. Terenzini agreed with Mr. Rhodes. Mr. Rhodes said the contract with Wilk was void last year when Wilk said he could not pave at the agreed price. Mr. Terenzini said the biggest bang for the buck for the taxpayer is to combine this year’s summer paving with last years and award a $700,000.00 to $800,000.00 contract. Mr. Hathaway said the cost of liquid asphalt is now under $400.00 a ton. Mr. Rhodes said the liquid asphalt was $804.00 a ton last October.
Town Police Captain, Mr. John Paul Faignant reported:
Mr. Rhodes questioned Mr. Faignant regarding why the Town Police department is not eligible for federal stimulus money. Mr. Faignant said the Town is not eligible because the Town does not have a main computer to keep law enforcement statistics and because the town Police Department does not meet the minimal size to be eligible.
Mr. Rhodes suggested something be worked out with the Town Administrator’s computer. Mr. Faignant said only certified law enforcement personnel could have access to the police data. Mr. Faignant said a stand-alone computer is a requirement.
Mr. Rhodes questioned Mr. Faignant regarding the status of the miss-directed traffic ticket revenues. Captain Faignant said he cannot track a ticket and is getting court dates, since last fall. Ms. Hyjek said the Town is still getting bills from Rutland City.
Town Clerk & Treasurer, Ms. Marie Hyjek reported:
Ms. Hyjek said she has been asked to extend the application deadline to March 27, 2009. Ms. Hyjek said she did not want any student to miss out because they did not get the application in time or because the guidance counselor did not get the application reviewed. Mr. Hall made a motion to extend the deadline to March 27th Mr. Terenzini made a second to the motion. The motion passed unanimously.
· Informed the Board that the dog registration due date is April 1st. She said the fees remain the same at $15.00 and $19.00 dollars. Ms. Hyjek said the State might increase the fee by $2.00 prior to April 1st.
· Mr. Terenzini moved to sign the Panda Pavilion and the Ponderosa’s Liquor licenses for this year. Mr. Hall made a second to the motion. The motion passed unanimously.
Town Administrator, Mr. Joseph Zingale Jr., reported:
· Informed the Board of a parking problem on Pamela Drive. Captain Faignant said he had not yet had a chance to speak to the individual that is causing a problem for their neighbor.
· Told the Board that VELCO has received a State permit to enlarge their septic system from 120 employees to 180 employees.
· Informed the Board that Casella Waste Management Inc. charged the Town a Consumer Price Index (CPI) rate increases the past two years. Mr. Zingale said the Town’s contract with Casella does not contain a provision for CPI rate increases. Mr. Zingale told the Board that an individual at Casella Waste Management Inc. said the Town would not be charged a rate increase for 2009. Mr. Zingale said the Town was also charged a $10.00 per ton rate in crease in 2005, which he said might also have been not allowed in the contract.
· Briefed the Board regarding the RRPC’s Us Route 7 Study “Build out analysis”. Mr. Zingale said according to the computer model (used by the RRPC) a total of 8 new commercial building are projected to be built in Rutland Town (in the study area) over the next 20 years. Mr. Zingale said the model predicted 1483 more building would be built in the Town of Clarendon during the same time period. Mr. Zingale said approximately 25% of the new building would be commercial and the rest would be residential. Mr. Zingale said the model predicts a total of 58 new building will be built in Rutland Town. Mr. Zingale said the computer model assumes that every inch of land is buildable. Mr. Zingale said without public sewer service nothing might get built. Mr. Zingale said so far so good with the US RT7 Corridor Study. Mr. Zingale said the study is 22 pages in length.
· Informed the Board that CVPS would be meeting with the Planning Commission on Thursday March 19, 2009 to review their proposed solar power generation facility.
· Mr. Zingale informed the Board that the Planning Commission had not yet held their Re-Organization meeting to elect a new Chairman.
· Presented a public sewer allocation request for 300 gallons per day from Mr. Dave Macchia, owner of the formed NAPA Auto building. Mr. Zingale said Mr. Macchia has already paid the $1,500 connection fee. Mr. Hall moved to approve the 300 gallons per day request. Mr. Terenzini made a second to the motion. The motion passed unanimously. Mr. Zingale told the Board that the property would pay the City Ad Valorem tax for the next ten years.
· Alerted the Board to a possible flood plain violation in Center Rutland. Mr. Zingale said he would look into the matter.
· Requested and received permission from the Board to lobby State Representative Jim McNeil to support the restoration of funds to the State Highway budget.
Mr. Hall moved to reappoint; Israel Mac as Weigher of coal, Anthony Belock, Marshall Fish & Charles Hemenway as Fence Viewers, Fred Nicholson as Tree Warden and Byron R. Hathaway as Inspector of Wood. Mr. Terenzini made a second to the motion. Mr. Rhodes and Mr. Terenzini discussed whether Mr. Rick Del Bianco believes he is up for reappointment. Mr. Terenzini made a motion to reappoint Mr. Richard Del Bianco to the Town Recreation Commission. Mr. Hall made a second to the motion. The motion passed unanimously. Mr. Zingale is to contact Mr. Paul Williams to see whether he is interested in being appointed Town Pound keeper to replace his grandfather Mr. Sherwin Williams.
The Board reviewed packet correspondence.
Mr. Terenzini said he would like the Board meeting to be a little more professional. Mr. Terenzini cited the way the audience talks during the meeting and the fact that sometime people speaking do not sit at a microphone, which make it hard for the TV audience to hear the individual.
Mr. Rhodes asked Mr. Terenzini if he would like one of the Constables to be a Sergeant At Arms. Mr. Terenzini said he did not think it would be necessary to have a Constable to do so.
Mr. Terenzini said he would like to see the Board form an accountability policy for Department Heads. Mr. Terenzini said he hears more and more from Town residents that the Town needs a Town Manager. Mr. Terenzini said he is not in favor of a Town manager. He said the Town needs an accountability policy because the board members are part time and may not know everything that is going on.
Mr. Terenzini said he will hear something at the Transfer Station or at a School meeting, which the Board should have known about. Mr. Terenzini said the Board needs a very basic accountability policy, which states fulltime department Heads need to check in with Town Hall, the Chairman of the Board or Mr. Zingale more often. Mr. Terenzini said the Town should know of some incidents with in 24 hours.
Mr. Terenzini cited a recent incident where the Town loader went into a woman’s drywell. Mr. Terenzini said he learned of the event from an individual that lives in Pittsford. Mr. Terenzini said he had to ask Mr. Hathaway in order to be told of the incident.
Mr. Rhodes said the Board has a policy with the Fire Department that if a truck goes out of Town a Select Board member must be notified. He said the Board also has said if the highway truck breaks down someone should be told.
Mr. Terenzini said the Board needs to get something down on paper that addresses the issue. Mr. Rhodes asked which departments Mr. Terenzini is considering. Mr. Terenzini said he thinks all full time departments; especially the Highway and Police departments should be reporting. Mr. Terenzini said things would be better of if the departments were more accountable. Mr. Hall said he would draft a policy and he encouraged all members to offer input.
Mr. Nicholson reminded the Board that department Heads are elected and do not work for the Board. Mr. Nicholson cautioned Board members not to micro manage the departments. Mr. Nicholson said the Town has some pretty good department heads that he feels are doing a really good job for the Town.
Mr. Terenzini said he is in no way trying to do what Mr. Nicholson suggested. Mr. Terenzini said the Police Chief and Road Commissioner are elected he said they are still hired in their other roles. He said it is their other roles that pay the bills and not their figurehead positions.
Mr. Terenzini said he is talking about the Police Chief and the Road Foreman. Mr. Hathaway said he is the elected Road Commissioner and that the Town does not have a Road Foreman. Mr. Hathaway said by state law he answers and is controlled by the Select Board and has the powers that have been allocated by the Select Board.
Mr. Hathaway said he has been very accountable to the Board over the past nine years and he cited the fact that he is the only Town Department Head that submits a daily activities report. He said he takes exception to Mr. Terenzini’s comments and hope they can disagree and still be friends and work together. Mr. Hathaway said the Board does not receive a daily report from The Listers or the Town Clerk. He said the Board has no idea what they are doing. He asked if the Board knows what Mr. Zingale does on a daily basis. He said they do not know what he does. Mr. Rhodes said he did not think the activities report is necessary.
Mr. Hathaway said he volunteered to submit the activities report to have an open line of communication with the Board. Mr. Hathaway said he is for an accountability policy. He said it should be clear enough so that everybody understands the policy.
Mr. Terenzini said he appreciates Mr. Hathaway’s input. He said he was not trying to criticize or put down Mr. Hathaway.
Mr. Zingale told Mr. Terenzini that the people who feel the Town needs a manager probably don’t realize how few employees work for the Town. Mr. Zingale said there are seven full time employees and that some are elected. Mr. Terenzini told Mr. Zingale that Castleton has a Town Manager.
Mr. Zingale said your basically talking about bringing in a $90,000.00 individual to watch two non-elected employees. Mr. Zingale said that is ridiculous. Mr. Terenzini said he is not in favor of a manager and that he is sorry if he has stepped on any toes.
Mr. Shields asked if the Board gets a regular animal control report. Ms. Hyjek said she has not received a report in quite some time. Mr. Rhodes informed the Board of a recent dog bite incident.
Mr. Rhodes said the Deputy Sheriff questioned why the Town hires the Sheriff’s Department when he has only had one dog complaint since he started work last fall. Mr. Rhodes said he is considering doing something different in July. The Board discussed how it might change the handling of animal control.
Mr. Hall made a motion to go into executive session to discuss a note. Mr. Zingale said Mr. Hall needs to state the reason in his motion to go into executive session. Mr. Hall said the matter is a complaint. Mr. Zingale said that he believes the person subject to the complaint has the right to be notified prior to the Board discussing the complaint.
Mr. Hall withdrew his motion.
Mr. Hall moved to close the meeting at 9:15 P.M. Mr. Terenzini made a second to the motion. The motion passed unanimously.