MINUTES: 2-15-11


Board members present: Steven Hawley, James Hall, Stanley Rhodes III and James Callahan


The Meeting opened at 6:50 P.M. with the pledge of allegiance.


Mr. Hall made a motion to accept the minutes of 1-31-10 with changes.  Mr. Callahan made a second to the motion.  The motion passed unanimously.


Town Clerk & Treasurer:  Ms. Marie Hyjek reported:


  1. Reported VLCT last week completed an audit of Town Payroll and workers compensation. Ms. Hyjek did not give the results of the audits.


  1. Informed the Board her office had met required State-posting dates for the March election.


  1. Told the Board ballots absentee ballots are available.


  1. Told the Board the A.M. Peisch audit is complete.


Mr. Rhodes said he would like Board members to review the A.M. Peisch audit and discuss the report at the next meeting.


The Board considered a liquor license request from QMH. Mr. Rhodes said the business is the U S Route 7 South Sunoco station. He said Chief John Sly had reviewed the application and that everything is in order. Mr. Hawley moved to approve the Liquor and tobacco request. Mr. Callahan made a second to the motion. The motion passed unanimously.


Mr. Rhodes informed the Board he had delivered a copy of the Town Report to Mr. John Petrone at Johnny Boys Pancake House. Mr. Rhodes said Mr. Petrone was very surprised.


Solid Waste Alliance Communities:  Mr. Shields reported:


No meeting No report


Rutland Regional Transportation Council:  Mr. Shields reported:


No meeting No report


Regional Planning Commission Mr. Fred Nicholson reported:


Not present


Road Commissioner:  Mr. Byron Hathaway reported:


  1. Informed the Board the annual certificate for Town highway mileage is ready for signature. Mr. Rhodes said the Town has a total of 57.38 miles of highway and 1.42 miles of class four roads. Mr. Hall moved to sign the 2011 Annual Certificate of Highway Mileage and to circulate for signatures. Mr. Hawley made a second to the motion. The motion passed unanimously.


Mr. Rhodes cited the fact the pay orders show there is $80,000.00 in the winter subcontractors account. He said two weeks ago Mr. Hathaway said he was half way through the budget. Mr. Rhodes said the Town budgets $120,000.00. He said the Town is not yet spent half the winter subcontractor’s account.


  1. Mr. Hathaway said he is watching a couple of area in his budget and that he would know more in a few weeks. He said there are no real big red flags. Mr. Hathaway and Mr. Rhodes discussed salt applications and plowing. Mr. Hall questioned Mr. Hathaway regarding Town purchasing using the State’s price for various purchases. Mr. Hathaway said sometimes on the purchase of big equipment a town could get a better price than the State. Mr. Hathaway said the Town got a cheaper price on the Town loaded than it would have received had the Town purchased under the State’s contract.


  1. Mr. Hathaway cautioned driver to beware of potholes on local roads.


Planning Commission: Mr. William Matteson reported:


  1. Reported things are still kind of slow. Mr. Matteson said there is one four-lot subdivision before the Commission.


  1. He said the Commission would begin to work on the Zoning Regulations after the March election. Mr. Matteson said the Commissioners would like to work on the document with the Select Board to ensure the Board is good with what the Commission is proposing. Mr. Matteson said the zoning document, which the Board has, is a starting point. Mr. Rhodes informed the Board that he and Mr. Matteson have discussed reducing the size of the Planning Commission from 9 to 7 members. Mr. Rhodes questioned how the document is a starting point given the fact it was the Commission’s final version.  Mr. Matteson said he would like to discuss the minutes being taken. Mr. Matteson and the Board discussed the matter further and no action was taken.



Police Department: Chief John Sly reported:


Not present


Recreation Commission:  Mr. Jode Hall reported:


Not present


Town Administrator:  Mr. Joseph Zingale reported:


  1. Reported to the Board regarding the confusion over the proposed re-classification of a section US RT 7 North to a category 3. Mr. Zingale said he agrees with the proposed re-classification. He cited the fact VTrans would be involved in highway access issues in either category 3 or category 6.


  1. Informed the Board that Mr. James Lertola produced paperwork showing six of the nine vehicles on his Perkins Road property are registered. Mr. Zingale said according to Mr. Lertola there are three un-registered vehicles and that three vehicles had been removed from his property.


  1. Informed the Board there is now a map storage cabinet with approximately 300 various maps in the room next to his office. Mr. Zingale said all of the maps are indexed. Mr. Rhodes said it cost less than $210.00 to build the map cabinet.


  1. Told the Board he had recently proofed the new property maps and explained how they have already proved useful regarding verification of Grand List data.




1.      Letter to Act 250 regarding the proposed Farrell slip lane status.

2.      Letter from State Property valuation and Review regarding the education portion of the Gemini Associates tax appeal.


Mr. Rhodes suggested the Board look into paying for Town Tax appeals from the funds the Town Listers receive for conducting a reappraisal and maintaining the Grand List. Mr. Zingale will make inquiries and report back to the Board.


3.      Ranbury Associates Vs. Town of Rutland Tax appeal information from the Town Attorney.

4.      Correspondence from Town Attorney regarding General Electric tax appeal.


Fire Chief: Joseph Denardo reported:


1.      Told the Board the Department the following night would be starting a National Incident Management (NIM) course. He said the Town has to be in compliance with (NIM) in order to receive and grant money. Chief Denardo invited Board members to attend the class if they are interested.


2.      Chief Denardo said there has been a rash of calls from individuals regarding their CO detector alarm. Mr. Denardo said carbon monoxide is odorless, colorless and tasteless. Individuals need to call 911 get out of the building when the alarm goes off, the chief told the Board.


Mr. Rhodes questioned the Chief regarding the truck roll over near the Town School. Chief Denardo said they was no discharge from the truck and that the department directed traffic and was available if needed.


Mr. Hall made a motion at 7:45 P.M. to go into executive session with the Road Commissioner to discuss pay, personnel matters and subcontractors. Mr. Hawley made a second to the motion. The motion passed unanimously.


Mr. Rhodes declared the executive session closed at 8:09 P.M.


Mr. Callahan made a motion at 8:10 P.M. to go into executive session with Mr. William Matteson. Mr. Hawley made a second to the motion. The motion passed unanimously. Mr. Rhodes declared the executive session closed at 8:30 P.M.


The Board and Mr. Matteson discussed the topic of zoning.


Mr. Hawley moved to close the meeting at 8:50 PM. Mr. Hall made a second to the motion. The motion passed unanimously.