MINUTES: January 29, 2013

Board members present: Jim Hall, Joe Dicton, Steve Hawley and John Paul Faignant

The Meeting opened at 6:35 P.M.

All rose for the Pledge of Allegiance to the United States Flag.

The Board reviewed the 12-15-12 minutes. Mr. Hall moved to approve the minutes with corrections. Mr. Dicton made a second to the motion. The motion passed unanimously.

Mr. Hall moved to add a reimbursement resolution to the 1-29-13 agenda. Mr. Faignant made a second to the motion. The motion passed unanimously.

There were no questions from the floor.

Clerk & Treasurer: Ms. Marie Hyjek reported:

  1. Ballots for the general election were ordered earlier in the day.

  2. The deadline for all Town petitions & ballot items has passed.

  3. The ballot must be officially posted by February 13th

  4. Told the Board that Second Constable Mr. John Faignant will post the Town & School notices tomorrow. She said the deadline for posting the two items is February 3rd. Ms. Hyjek thanked Mr. Faignant for his assistance.

  5. Informed the Board she needs to hire two individuals to set-up and take down the voting booths at the Town School. Ms. Hyjek said Mr. Dick Lloyd and Mr. Steve Russell are no longer able to do the work.

    Ms. Hyjek said she will have Mr. Lloyd train the new individuals as to how to set-up and take down the booths. Ms. Hyjek told Board members that she has not been able to find individuals to replace Mr. Lloyd and Mr. Russell.

    Ms. Hyjek said the rate of pay is either $12.00 or $13.00 an hour. Ms. Hyjek said the individuals are paid for a total of six hours. Mr. Hawley suggested Ms. Hyjek check with the Town Fire Department or the BCA to see if anyone would be interested in the work.

  6. The Town Report was sent to the printer on January 25th.

  7. Voters must have the report in their hands 10 days prior to the election.

  8. Has given paperwork to the postmaster to find out how much it will cost to do the mailing.

  9. Told the Board she is rechecking her mailing labels because she has notice some people did not receive mailing.

  10. Told the Board that the charge to mail the Town report is based on the weight of the Town Report. She appealed to Town residents, who go to Florida, to inform her that they will be out-of-town, so she can remove them from the mailing list.

  11. Told the Board she is in the middle of purging the voter checklist. Ms. Hyjek said she is waiting for a reply from 150 voters she has contacted.

  12. Dog licenses are available.

  13. Told the Board the City of Rutland will be paid on Thursday for quarterly sewer charges as instructed by the Board. Ms. Hyjek said the City is to be paid by the Town for normal users, whether they have paid the town or not. She said Mr. Zingale had been given the list of unpaid sewer users.

Regional Planning Commission Mr. Fred Nicholson reported:

  1. Informed the Board that the new Executive Director of the Rutland Regional Planning Commission, Mr. Kristin Hughes, is on the job and has begun meeting with local officials. Mr. Nicholson said Mr. Hughes wants to meet with Mr. Zingale to get the Center Rutland corridor going.

  2. Mr. Nicholson told the Board that revenues to the RRPC are down.

Police Chief: Ed Dumas reported:

  1. Told the Board that things are going well. Mr. Dumas said he is not aware of any recent break-ins in town.

Recreation Director: Mike Rowe reported:

  1. Requested that Mr. Zingale fill out the grant award paperwork for the $10,000.00 Recreation grant the Town received.

  2. Requested the Board consider building a trophy case or shelves, where Town athletic awards can be displayed in Town Hall. Mr. Rowe discussed the matter with the Board.

Town Administrator: Mr. Joseph Zingale reported:

  1. Informed the Board that Mr. Pete Andrews of Stantec would meet with the Board on February 12th to discuss Ponderosa waste water issues.

  2. Informed the Board that Ms. Mora Campbell would be attending the Board's February 12th meeting to talk about home energy efficiency.

  3. Informed the Board that representatives from the Ponderosa Restaurant would meet with the Board on February 26, 2013.

  4. Informed the Board that he would be meeting with Rutland City DPW Commissioner, Mr. Evan Pilachowski, on Wednesday to discuss storm water issues.

  5. Told the Board that the State Transportation Board wants him (Mr. Zingale) to attend their February 21st meeting regarding Mr. John Kalish's request for a 2 year extension for his approved break in the limited access highway (US RT 7).

  6. Informed the Board that there will be a ribbon cutting at the new Sports Clips business on January 31, 2013 at 10:00 A.M.

  7. Informed the Board of a February 6th meeting in Essex regarding storm water

  8. Cited a request from the U.S. Army for the Town of Rutland to allow the U.S. Government to pay the Town electronically for sewer charges. The Board, Ms. Hyjek and Mr. Zingale discussed the matter. It was decided that Ms. Hyjek will register with the U.S. Government site to allow for electronic payment to the Town.

  9. On behalf of Mr. Rhodes Mr. Zingale thanked the Vermont Country Store for their generous gift of $500.00 to the Town of Rutland.

  10. Informed the Board that the start of the “New Local Road” study with Stantec is on hold until RRPC Executive Director, Mr. Kristin Hughes, changes some contract language in the Stantec contract.

Mr. Dicton made a motion to accept contract for $6,100.00 for the annual Town 4th of July fireworks with North Start Fireworks. Mr. Faignant made a second to the motion and for Mr. Hawley to sign the agreement. The motion passed unanimously.

Mr. Tony Pagano from Century 21 Premier Properties, representing Mr. Peter Baker Jr., met wit the Board regarding the possibility of the Town purchasing a lot 2. 5 acre lot owned by Mr. Baker, which is adjacent to Del Bianco Park at Dewey Field.

Mr. Pagano told the Board that his client is not willing to donate the land to the Town. Mr. Pagano cited the fact that in recent years there have not been any land sales in the area of his client's lot.

Mr. Pagano told the Board his client does not have an asking price. He said currently the lot is listed for $40,000.00. Board members said they would review the information submitted by Mr. Pagano.

Fire Chief: Joseph Denardo reported:

  1. Informed the Board that he is concerned that the Clark Solar proposal, (for the old Metro Mail building on Seward Road) will eliminate access to the building from the east side. The Chief told the Board that presently there is a road that goes around the entire building. He said the solar panel proposal would close off access to the east side of the building.

    The Board instructed Mr. Denardo to follow up on the matter with the appropriate authorities. Mr. Dicton asked if the Town had signed off on the application. Mr. Zingale said the Board had signed off, but that it was prior to learning of the panels blocking access to the building.

  2. Chief Denardo discussed Center Station renovation plans with the Board.

  3. Informed the Board that the Department is considering purchasing new wild land one piece coveralls, using a 50% matching grant from the State of Vermont. Mr. Denardo said the overalls would cost $210.00 a pair.

Ms. Hyjek and the Board discussed whether Ms. Hyjek should apply for a Bond Anticipation Note or a Line of Credit regarding expenses associated with the Center Station renovations.

Ms. Hyjek said depending on the length of the term of the load the interest could be 1.39% to 1.49%. Ms. Hyjek said presently there are a minimal amount of bills to be paid. She said the scheduled bid opening is on May 6, 2013. Ms. Hyjek said she has verification from the Bond Bank that the Town has a perfectly sound trail up to the present. Ms. Hyjek said the Town can continue using the process to save on interest expenses until construction begins.

Ms. Hyjek said the “reimbursement resolution”, that was added to the agenda, does not mean the Town will be reimbursed and go that route. She said it is a document to have on file, if the Board should go that route.

Ms. Hyjek said that based on the present interest rate (for a 90 day period) the Town would save $7,347.95, if the Board were to wait until May to take out the loan. Mr. Faignant asked the amount of the anticipation note. Ms. Hyjek said the amount is $2 million dollars.

Ms. Hyjek said it was the Bond bank that recommended the anticipation loan. She told the Board that a line of credit is very rare. Ms. Hyjek said the last time she did a Line of credit for the Town School that out of six banks only one submitted a bid.

Mr. Faignant said the Bond Bank wants the Town to do a loan so that the Town would pay interest on the entire loan rather than a Line of credit where the Town would only have to pay interest on the money it borrows. Ms. Hyjek said she understood.

Ms. Hyjek said she would check with The Chittenden Bank, Merchants Bank and Peoples United Bank regarding a Line of credit. Ms. Hyjek told the Board that the Town would not hear from the Bond Bank until the middle of June. She said the Town would receive the full amount of money by the end of August.

Ms. Hyjek said the Town could reduce the loan amount based on the bids received and costs. She said this would give the Town the opportunity to get a lower amount for the bond.

Ms. Hyjek said she was informed by an official with the Bond Bank that the Town could go back 60 days, prior to the bond award, to cover costs associated with the station project. Ms. Hyjek informed the Board that the Town could apply for two anticipation notes instead of one. Mr. Faignant said he is not in favor of anticipation notes.

Mr. Hall said for Ms. Hyjek to zero-in on the Line of Credit and get information for the Board. Mr. Hall said the bills are going to start coming in any day now. The Board said Ms. Hyjek should have the results from her Line of Credit inquiries for the next meeting.

Mr. Faignant said the Line of credit should run to August. Chief Denardo said he had been trying to get an estimate for expenses between now and the bid opening. Mr. Denardo said he will also get information regarding how much in start up money the contractor will be expecting.

Mr. Hawley said the project is a little behind schedule and that the bids would not be opened until May 20th. The Board directed Ms. Hyjek to seek a $500,000.00 Line of credit through September.

Mr. Faignant made a motion to declare the Town's official intent to reimburse certain expenditures from proceeds of indebtedness pursuant to the document prepared by Mr. Giuliani. Mr. Dicton made a second to the motion. Mr. Hawley said the Town Clerk would sign the document. Ms. Hyjek's Line of Credit letters of inquiry will state the term is from February 15, 2013 to September 15, 2013. The motion passed unanimously.

The Board reviewed packet correspondence.

Regarding a request from Green Mountain Power Corp. for a copy of the Town digital parcel map data, Mr. Faignant said he would like to know how the data would be used if the request were approved. Mr. Zingale will inform GMPC of Mr. Faignant's inquiry.

Mr. Faignant moved to give the Rutland Veterans of Foreign Wars (VFW) a $100.00 donation toward their effort. Mr. Hall made a second to the motion. The motion passed unanimously.

Mr. Hall moved to approve the Liquor License applications from Jolly Associates and Hannaford's Brothers. Mr. Dicton made a second to the motion. The motion passed unanimously.

Transportation Council & SWAC: Charles Shields reported:

Not Present

Town Road Commissioner: Mr. Byron Hathaway reported:

Not Present

Planning Commission: William Matteson:

Not Present

Mr. Nicholson suggested the Town not sign-off on any future Act 248 permit applications until all of the entire application is submitted to the Town.

Mr. Faignant moved to adjourn the meeting at 7:37 P.M. Mr. Dicton made a second to the motion. The motion passed unanimously.