MINUTES: December 5, 2012

Board members present: Jim Hall, Joe Dicton, Steve Hawley

The Meeting opened at 6:34 P.M.

All rose for the Pledge of Allegiance to the United States Flag

The Board reviewed the minutes of November 20, 2012. Mr. Hawley cited the fact that two motions made at the November 20, 2012 meeting failed to received a second. Mr. Hall moved to approve the Highway Municipal Aid Agreement with the State pay rate schedule. Mr. Dicton made a second to the motion. The motion passed unanimously.

Mr. Hawley moved to approve the salt brine agreement with the Town of West Rutland. Mr. Dicton made a second to the motion. The motion passed unanimously.

Clerk & Treasurer: Ms. Marie Hyjek reported:

  1. Informed the Board that a tax appeal is going on to the State and another is going to the Superior Court. Ms. Hyjek said the Listers were aware of the filings.

  2. Cited correspondence from the Municipal Bond Bank stating the Town qualified for the Bond request. Informed the Board that Mr. Faignant had reviewed the correspondence and that he is happy with the correspondence. Ms. Hyjek will give a copy of the information to Chief Joe Denardo.

  3. Cited the A.M. Peisch report the Board has received. Mr. Hawley said Board members should look over the information and raise any questions at a future meeting. Ms. Hyjek said she is happy with the GASBEY report.

    Mr. Hawley opened the Town Report Bids:

    Rutland Printing $2,884.00 Photos $6.00 each
    Print Tech
    $3,140.04 Photos $5.00 each
    Cozi Repro
    Select Print Solutions
    $2,345.00 Photos free

    The Board and Ms. Hyjek discussed the bids. Mr. Dicton asked if the Select Print Solutions (from Massachusetts) would ship the reports to the Town Office. Ms. Hyjek said Rutland Printing delivers the reports and that she does not know how
    the company from Massachusetts delivers. Mr. Dicton questioned the bid specification regarding the deliver of the Town Reports. Mr. Hawley read from the specifications and said the printer is to deliver to the Town Office.

    Mr. Dicton said Select Print Solutions is
    $539.00 cheaper. Mr. Hall questioned Ms. Hyjek regarding what he called the convenience factor. Ms. Hyjek said she does not know what it would be like dealing with a company in Massachusetts. Ms. Hyjek agreed(Select Print Solutions) would be a cost saving. However, she said local companies have always accommodated her regarding deadline issues.
    Ms. Hyjek said Rutland Printing does all of the Town's other printing now that Garrow's and Sharp Printing have closed. Ms. Hyjek said she would select the Rutland Printing bid. Ms. Hyjek said she could check with the Massachusetts to see how they handle things, for next year. Ms. Hyjek said next year she could put the bids out earlier so she could find out more about the bidders.

    Mr. Dicton said other than not knowing what the company in Massachusetts is all about in regards to references he would reluctantly go with the Rutland Printing bid. The matter was discussed further.

    Mr. Hall moved to select Rutland Printing at
    $2,884.00. Mr. Dicton made a second to the motion. The motion passed unanimously. Mr. Hawley said Ms. Hyjek has to start collecting the information digitally. He said ultimately it would make her job easier.

    Mr. Fred Nicholson asked how must the photos would cost. Mr. Hawley said it would add about
    $100.00 to the bid amount.

Regional Planning Commission Mr. Fred Nicholson reported:

  1. Informed the Board that Mr. Kristin Mark Hughes had been selected as the new Executive Director of the Rutland Regional Planning Commission.

  2. Told the Board that the RRPC got through their annual audit with flying colors. He said the RRPC also had a very small surplus.

Town Road Commissioner: Mr. Byron Hathaway reported:

  1. Informed the Board that he is continuing with brush cutting

  2. Informed the Board that he used brine on the roads over the weekend and that he is encouraged by the results.

  3. He told the Board that the proposed Highway budget had been given to the Highway Committee.

Ms. Hyjek thanked the Highway Crew, Vallincort Tree Service and Mr. Charlie Shields for setting up the Town Christmas tree.

Mr. Hawley said there will be a Fire Committee meeting on December 11th at 5:30 PM at Town Hall.

Recreation Director: Mike Rowe reported:

  1. Told the Board basketball is in full swing.

  2. Mr. Rowe thanked; P.J. Racine, Tom Gisler, Butch Goulette, Jeremy Baker, Teddy Luvco and Tom Hubbard for coaching town basketball teams.

  3. Informed the Board that he had received a $10,000.00 matching grant from the State of Vermont for proposed work at Del Bianco Park at Dewy Field.

  4. Mr. Rowe reported that he and Mr. Hathaway could fix the fence at Dewey Field.

Mr. Dicton suggested Mr. Rowe talk to some of the students at school to see what they would like at Del Bianco Park.

Town Administrator: Mr. Joseph Zingale reported:

  1. Informed the Board that the planned April-May clean-up along various rivers in Town is for collecting trash and not wood debris. Board members had several questions. Mr. Zingale will contact Mr. Jim Pease and report back to the Board.

  2. Cited correspondence from storm water consultant Mr. Andres Torizzo, which includes a proposed work plan and associated cost.

  3. Informed the Board that A.J. Tedesco Masonry will repair the Town Hall Chimney in the spring. The Board discussed the matter. He said they would do the work for the bid amount. The Board discussed possible interim repairs.

  4. Presented the VTrans Ripley Bridge boundary adjustment agreement for the Board to sign. Mr. hall moved to authorize Mr. Hawley to sign the document with the State for the Ripley Bridge work. Mr. Dicton made a second to the motion. The motion passed unanimously.

  5. Informed the Board that the Town needs to appropriate $7,000.00 in order to begin work on the Center Rutland Water & Sewer Feasibility Study. He told the Board that the Town of West Rutland also has to contribute $7,000.00 before work can begin the survey work.

    Mr. Zingale said the Board has several options; the Board could take the money from the current budget, but a $7,000.00 item on the March ballot or borrow the money from the Community Development Block Grant (CDBG) program, with REDC making the application. Mr. Zingale said if the project is begun within 5 years, of receiving the CDBG award, it would not have to be repaid.

  6. Informed the Board that the deed research work for the acceptance of the Rail Right-of-way is not an easy job. Mr. Zingale told the Board that he had been informed by the Town's Surveyor, Mr. Mark Courcelle, that there are many encroachments into the Rail ROW.

Fire Chief: Joseph Denardo reported:

  1. Presented an Firefighter membership application for Board consideration. Mr. Denardo told the Board that Mr. Patrick Shortle would like to join the Fire Department.

    Mr. Denardo said Mr. Shortle had been interview and had passed all of his background checks. Mr. Denardo said there is room in the Department for 8 to 10 more members.

    Mr. Hawley said he has known Mr. Shortle for a numbers of years and he made a motion to accept Mr. Patrick Shortle as a senior firefighter. Mr. Hall made a second to the motion. The motion passed unanimously.

  2. Mr. Denardo said the Fire Department would like to thank the voters for their support for the fire station.

  3. Chief Denardo informed the Board that he has spoken with two individuals regarding possibly housing the Center Rutland fire trucks during construction.

    Mr. Nicholson informed Mr. Denardo that the Red Cross will totally stock an emergency shelter to be self sufficient for 72 hours. Mr. Nicholson gave Mr. Denardo contact information.

The Board reviewed packet correspondence.

The Board decided it will not meet on January 1st. The Board next meeting, after December 18th, will be on January 15, 2013.

Mr. Hall announced that he will not be a candidate for re-election in March. Mr. Hawley said the Board will miss Mr. Hall. Mr. Hall said it is time to cut loose.

The Board, Mr. Zingale and Mr. Nicholson discussed the Center Rutland Water & Sewer feasibility study. Mr. Hawley questioned Mr. Zingale regarding an offer from the Rutland Regional Planning Commission to apply for a grant on the Town's behalf. Mr. Nicholson said the $7,000.00 would not have to be paid back if the RRPC does the work because the money would be a grant and not a loan.

Mr. Hall moved to work with the RRPC to apply for a CDBG grant for the Center Rutland Water & Sewer feasibility study. Mr. Dicton made a second to the motion. The motion passed unanimously.

Transportation Council & SWAC: Charles Shields reported:

Not present

Police Chief: Ed Dumas reported:

Not present

Planning Commission: William Matteson:

Not Present

The Board reviewed packet correspondence.

Mr. Dicton moved to adjourn the meeting at 8: P.M. Mr. Hall made a second to the motion. The motion passed unanimously.