TOWN OF RUTLAND
SELECT BOARD
Board members present: Stanley Rhodes III, Steven Hawley, James Hall, Joshua Terenzini and Joe Dicton Jr.
The
Meeting opened at 6:45 P.M. with the pledge of allegiance.
The
Board reviewed the minutes of April 12, 2011. Mr. Hall moved to approve the
minutes 4-12-11 with a correction. Mr. Terenzini made a second to the motion.
The motion passed unanimously.
Mr.
Rhodes opened the summer paving bids and read the base bids submitted by:
Whitcomb - $471,139.97
Wilk - $428,821.50
Fuller
Sand & Gravel - $401,014.00
Pike
Industries - $429,600.00
Town
Road Commissioner, Mr. Byron Hathaway, asked the contractors present various
questions regarding their bid submittals to the Select Board. Responding to a
question from Mr. Dicton, Mr. Hathaway said only Fuller would be using all
virgin materials. He said the other would be using wrap material in their base
mix.
Mr.
Rhodes opened a bid for the Fire Station roof replacements. Mr. Rhodes cited
the fact the roof jobs were approved at the March 2010 vote and that the work
had not been performed.
Mr.
Rhodes said Savage and Son Construction bid $18,826.00 metal
or $18,526.00 for 50-year shingles. Mr. Rhodes
cited the fact the bid is over $3,500.00 more
that what the chief had requested in March 2010. Mr. Rhodes said the Board
should discuss the matter with the Chief and determine where the addition money
will be found.
Mr.
Rhodes cited the fact the Board had not received any bids for the proposed
slate repair to the Town Hall roof. Mr. Rhodes cited the fact that Vermont
Roofing had recently quoted the Town a price of $2,970.00
to replace 100 slates and $435.00 to repair the
Transfer Station roof.
Mr.
Dicton moved to accept the previous proposal from Vermont Roofing for $2970.00 for the municipal building in Center Rutland
and $435.00
for the Town Transfer Station. Mr. Rhodes cited the fact the Vermont Roofing
price had not been submitted in response to the recent ad rather to a request
for a price to do the work a short time ago. Mr. Hall made a second to the
motion. The motion passed unanimously.
Town
Clerk & Treasurer: Ms. Marie Hyjek reported:
Mr.
Hathaway asked Mr. Fuller his estimated timing for his reclaim work. Mr. Fuller
said he could reclaim and pave or reclaim and then pave. Mr. Hathaway said he
would like the base coarse to be put down within a week of the reclaim work.
Mr.
Terenzini asked Mr. Hathaway if Mr. Fuller completed the paving work on time
the previous year. Mr. Hathaway said Mr. Fuller had completed the work on
schedule.
Mr.
Hathaway recommended the Board accept the Fuller Sand & Gravel bid. Mr.
Hall made a motion to award the bid to Fuller Sand & Gravel for $401,014.00. Mr. Dicton made a second to the
motion. The motion passed unanimously.
Mr.
Hathaway told the Board he would install risers on the manhole covers on
Randbury Road, Quality Lane and Seward Road when he paves this summer.
Mr.
Hall suggested Mr. Hathaway consider paving North Grove Street this summer if
his budget allows. Mr. Hathaway said he would report back on the matter at the
next meeting. Mr. Dicton questioned Mr. Hathaway regarding the maintenance of
the Recreation Department’s maintenance equipment.
Solid Waste Alliance
Communities: Mr. Shields reported:
No meeting, no report.
Rutland Regional
Transportation Council: Mr. Shields reported:
No meeting, no report
Regional Planning
Commission Mr. Fred Nicholson
reported:
No meeting, No report
Mr. Nicholson reported to
the Board regarding the planning of events for the up-coming Town Birthday bash
celebration. Mr. Nicholson said a group of 14 town residents had meet and began
planning for the event, which will kick off on July 4, 2011.
Mr. Nicholson said the main
event would take place prior to the 4th of July fireworks. Mr.
Nicholson said the events would begin at 10:00 AM and run through 4:00 P.M. he
said most of the events would take place at the Chapel.
He said the displays would
emphasize Town history and that the group is also trying to get individuals to
speak at the Tuesday Cheney Hill Senior’s Lunch. He said other events would
include; an ice cream dance and social for Town seniors as well a bike rodeo
for the kids.
Mr. Nicholson said the Town
Fire & Police departments would also be involved. Mr. Nicholson said the
events would take place on different dates. He said the next meeting would be
on May 5th.
Fire Chief: Joseph Denardo reported:
The
Board and Mr. Denardo discussed the fire station roof replacements. The Board
discussed the matter further with Chief Denardo and it was agreed the Chief
would cover the roofing cost by taking money from his the current maintenance
budget and next year’s maintenance budget.
Mr. Hall moved accept the proposal for both stations as presented by Savage and
Son Construction. Mr. Hawley made a second to the motion. The motion passed
unanimously.
Planning Commission: Mr. William Matteson reported:
Mr. Rhodes said he would
schedule a meeting between the Board and Mr. Mark Blucher for the middle of
May.
Police Department: Chief John Sly reported:
1. Encouraged town residents to take in their bird feeders and secure their garbage if there are any signs of bear in their neighborhood. Chief Sly reported bear sighting in the Gloria Ave. area of Town.
2. Reported there has been an increase in burglaries in Town businesses on the south and east sides of town. Mr. Sly said the Town is working with the Vermont State Police and that they are pursuing several leads.
3. Mr. Sly encouraged town resident to call the police if they see suspicious activities in their neighborhoods.
4. Informed the Board they will soon receive pay orders for the purchase and installation of two new laptop computers for town police vehicles. Mr. Sly said all of the equipment would be purchased through the State’s contract so the Town will get the biggest bang for its buck. Mr. Sly said there is a chance the second half of the department’s IT upgrades would be purchased with grants. He said in the event there is no grant money there is money budgeted for the planned purchases. Mr. Sly said he anticipates an annual $10,000.00 reduction in IT cost after the planned purchases are made.
Mr. Rhodes briefed the Board regarding planned pool repairs. Mr. Shields requested the Board place trash containers at the tennis courts at Northwood Park.
Recreation Commission: Mr. Jode
Hall reported:
Not present
Town Administrator: Mr. Joseph
Zingale reported:
The Board reviewed a Town
erosion survey grant application. Mr. Rhodes cited the fact the application has
letters of support from the Rutland Regional Planning Commission, Department of
Environmental Conservation Water Quality Division and the Rutland Natural
Resources Conservation District.
Mr. Rhodes cited the fact
there is over one million dollars in the Water and Sewer accounts. He said the
Board had previously said it would revisit the Water and Sewer accounts in
April, after putting water and sewer operation and maintenance charges on hold.
Correspondence:
The Board reviewed packet
correspondence. Mr. Rhodes read the State bridge report for the East Pittsford
Road bridge. Mr. Hall moved to acknowledge the bridge inspection report and
enter it into the record.
Mr. Terenzini made a second
to the motion. The motion passed unanimously.
The Board discussed a letter
from the Town School Board regarding the bus and vehicle problems in the area
of Countryside Drive and Grover Drive. Mr. Sly said the vehicles have been
parking on one side of Grover Drive and have been reasonably good about not
parking too close to the intersection. Mr. Sly said he would continue to
monitor the situation. Mr. Dicton said it would be good to remind the individuals
again in September. Mr. Sly said he would do so.
Mr. Hall moved to go into
executive session with Chief Sly to discuss a personnel matter and to discuss
the Flory Plaza. Mr. Terenzini made a
second to the motion. The motion passed unanimously.
Mr. Rhodes declared the
executive session closed at 8:45 P.M. Mr. Hawley made a motion to continue the
plan of action for Flory’s Plaza and to send all documents to Kevin Brown. Mr.
Terenzini made a second to the motion. The motion passed unanimously.
Mr. Hawley made a motion to
adjourn at 8:48 P.M. Mr. Terenzini made
a second to the motion. The motion
passed unanimously.